WT board meeting May 19, Gabe's notes:

• next volunteer meeting: in a couple of months: Michele will coordinate it (including booking a room)
• outreach group met 2 weeks ago (Hilary & ALEX)
  • (Hanna: tell people on discuss list to become fans on facebook!)
  • talked about: who's our audience?
  • users (can be turned into “fans”)
  • fans (can be turned into volunteers)
  • volunteers
  • venues
  • businesses (can be turned into venues)
  • BIAs/festivals/events
  • media
  • general public
  • city / government
• outreach committee will consider what's our language to each of these audiences, and our tools to communicate with them
  • will coordinate with advocacy group w.r.t. communicating with city/govt
  • discussed recruiting volunteers
  • discussed the discuss list
    • Hanna: discuss list seems to work when there's a specific call for help
    • (Hanna: neighbourhood coordinators, responsible for hotspots, listed as officers on Facebook group?)
  • do we want to use twitter?
    • Michele: “hotspot of the day?”
    • Alex: will go hand-in-hand with Facebook, blog, etc. consistent message.
  • to reduce cross -channel duplication and to keep all social media stuff off a single person's shoulders, let's map the flow out a little bit
  • Hanna willing to help as possible
  • it's WT's 4th birthday on May 31st!
    • good opportunity to send out a message/release: 20K users, YDS relaunch, social media outreach, ++
  • Michele: we have a Flickr group; Phillip Smith is the admin. She will email him for access.
  • Alex will take the lead on Facebook & twitter
  • BigOnBloor: TBD
  • Jason has contact info for tshirt and sticker makers
  • Hanna: good outcomes for the festival: sponsorship, new venues, new volunteers, and it's an opportunity for new volunteers to do something fun
  • Hilary: anything we do can be an outreach opportunity if we think of it that way
• portal pages group met 2 weeks ago (Gabe & MO)
  • trial at YDS
  • more work to do
  • targeting install next week
  • it's not meant to be a solution that scales

(drk hrse: no one has approached them; beanfield seems to have installed, so maybe we won't bother. we'll just try to make sure we have strong signal there)

(process: groups are obligated to post meeting announcements on discuss list, and summary/meeting notes to discuss list; one week's notice of meeting, deadline of one week for summary)

• advocacy group (Michele)
  • Wrd Cnd Prgrm
  • M-W free wifi idea
  • Ryan M
  • atkinson
  • michele's contact @ province
  • more research & contacting
  • outcomes/motivations: lobbying for the community model, reputation/relationship with the city, possibly creating an organization that might actually provide services
  • Hanna: we could get Andrew & Catherine/etc to sign and distribute a letter of support?
  • Michele: Rhode Island proposal friend offered to look at stuff for us
  • recruiting advisors

• atkinson co-op
  • Gabe and Mo met with board member and Adam V.
  • Gabe needs to follow up

• highrises (Gabe)
• resources / how to / advice
• Hanna wants to help

• mesh (Kensington / Roncesvalles)
  • Jason will run it
  • maybe some outreach folks can help with proposal / pitch kit
  • Jason will pursue Roncesvalles lead, and will invite (max one or two) others from WT to meeting with BIA

• fun stuff
  • group has no coordinator
  • wifi bikecam, bakertweet, etc.
  • Michele: QR code scavenger hunt at BoB; willing to coordinate

• operations group
• Gabe is running it
• hasn't met
• Gabe will find a time that works with Michael and Alex to fix the network; will invite others on the discuss list when time is set
• priorities: YDS, DGP, Carrot, auth transition

• summit
  • Montreal was supposed to host IS4CWN
  • it would be cool to host a Canadian summit in Toronto; would probably cost around $8000
  • Michele: maybe could be rolled into mobile innovation week in September

• R&D
  • group has no leader

• board meetings
  • anyone can call them
  • Michele will be in charge of the next one
  • sometime between August & November

• accounts receivable
  • we've never invoiced venues
  • FreshBooks would be a great way to do this
  • maybe they would let us use it for free
  • Hilary is going to lead this project